Click Here to View Fairbourne Newsletter Nov 2, 2009
Minutes of Fairbourne Condominium Association Regular Board of Directors Meeting Held: Date: October 28, 2009 Time: 2:00 P.M. Place: Jubliee I, South Clubhouse Present were: E. Palumbo, D. Anderson, P. Campagna, S, McElligott, V. Insigna. Quorum Met: Enrico Palumbo called the meeting to order at 2.10 Proof of Notice: Notice for this meeting was done in accordance with Florida Statues and the bylaws of the association. Minutes: The reading of the following Minutes were waived and approved as Posted: Regular 4/14/09, Special 6/17, 7/22, 10/6, Reorganization 6/17. The correction to the adjournment time from 7:55 to 7:05 for 7/22 was noted. Treasurers Report: was given by P. Campgana: Status of unit at 1228 -Delinquency and lien recorded for unit- Unit to close end of November. List of area CD rates (copy attached) and notice of ten days for BBT CD maturing 10/31 for $43,783.00 Motion made and seconded to leave CD at BBT @ 2.25% for 12/15 months and it was unanimously approved. Motions made and seconded to approve two invoices regarding painting committee for $27.73 and $61.26. Estimate from V.C. for grinding wax myrtle stump at 1315/1317 for $120 declined unanimously. Don/Paul propose to handle themselves. Motion made and seconded to authorize payment of $710.00 per invoice attached for completed inspection of chinese drywall for our Association. Unanimously approved. Unfinished Business: Motion was made and seconded to explore the cost to acquire minimum insurance for any uninsured unit as directed by Florida law and bring the issue to the annual meeting for a vote. It was unanimously approved. New Business: Paul Compagna made a motion which was seconded and unanimously approved that: The Specifications and Contract additions and deletions be approved as submitted and that they be forwarded to Sterling Management along with the Harrington Painting Proposal in the amount of $54,000.00, Said aforementioned documents to be part of the Painting Contract to be drawn by Sterling Management. Once prepared, the contract will be submitted to the Fairbourne Board of Directors for their final review prior to execution by all parties. Copies of details attached. Don Anderson spoke of the committee work being done on Architectural Standards. He is currently pulling together information for a committee meeting open to unit owners in a short time and to present recommendations at the November board meeting. Don Anderson made a resolution which was seconded and unanimously approved that: The Board of Directors of the Fairbourne Condominium Association, Inc. authorizes: The President or other officer has approval authority to enter into agreements and approve expenditures for work up to $1,000 for each occurrence. The President or other officer AND one other member of the board of directors have approval authority to enter into agreements and approve work up to $2,000 for each occurrence. FURTHER: all work approved under this resolution shall be noticed to all board members on execution (email is preferred) All expenditures shall have an invoice showing the work performed and authority to do the work. All expenditures paid under this resolution shall be noticed to the Treasurer before or concurrent with the payment of the invoice. A copy of the invoice shall be provided to the Treasurer to be presented to the board for approval. This resolution does not grant authority to enter into agreements to do work for the Association in excess of $2,000. Approval by the President or other officer can be by electronic means. Enrico made a motion which was seconded and unanimously approved to authorize payment of $925 per invoice attached from Red Cap Plumbing for the excavation work done regarding the hole at 1214/1216. In addition, motion was made, seconded and unanimously approved to authorize payment not to exceed $300.00 for driveway repair caused by the hole at the above address. 1 This was a ground compaction issue related to original construction of the sewer infrastructure. According to Dana Phillips of the Master Association. Loose soil compaction around a sewer mainline resulted in soil settling. A 2 x 2 x 2 area of soil was displaced under the end of the driveway. The problem was determined by Hillsborough County Water Resource Service which dug down 30 and properly repacked the soil around the sewer pipe and upward to the driveway level. The Condominium will replace the driveway concrete. The homeowner will replace the driveway coating. The Master Association will replace the street asphalt. Sue McElligott made a motion which was seconded and unanimously approved that: There will be a lawn and landscape meeting 10/29 to review mulch options and competitive bids obtained by Sterling and therefore the Board moves that the President, at his discretion, may authorize the mulching work as the need and bids are recommended by Sterling. Sue McElligott made a motion which was seconded and unanimously approved that: It is resolved that the Board of Directors of the Fairbourne Condominium Association, Inc. authorizes the use of discreet signage to indicate a unit is for sale. This sign is available for unit owner purchase from some Real Estate Agencies. It has a beige background with a black crown and the letters K P within the crown. It must only be placed on the property within the limited common flower bed and adjacent to the garage. A copy of such sign and positioning is attached. The advance approval of this specific signage should be incorporated in our future Architectural Standards and in no way authorizes use of any other signs without prior written Fairbourne Board approval. Announcements: Resignation of Asst. Secretary (Maryann Innis). no replacement planned. We will have at least one vacancy for our annual meeting as Sue McElligott, (Secretary) has decided to retire at that time. Our Annual Meeting is scheduled for 1/28/10 Our area will be electing a Federation Board Member this year if anyone is planning to run for election. The board unanimously voted to invite Sterlings Brian May to attend our November board meeting to explain Sterlings lack of timely notification to the board of unit sales for our approval. 1 As Corrected by unanimous Board Approval on 11/19/2009 |
